Week 7

Materials

📕 Class slides

🔄 Feedback grid for Block 1

🔄 Feedback grid for Block 2

📗 Responding to questions slides - Dr. Allison Horst

Schedule

The class will be divided in two blocks from 1:10 to 2:30 and from 2:30 to 4:00. Each team will present and provide feedback to other teams as follows:

Your theam should work on their project outside of their “presentation block”. The following rooms are reserved for you so you have a dedicated workspace during our usual class time. You’re welcome to use other places to work.

Upcoming deadlines

Reminder

Have you let clients, external advisors, friends or family you want to invite know when your final presentation is?

To do by next week

📥 Submit final abstract and acknowledgements

When? Due on Friday, May 16 at 5 PM.

How? Upload to this Box folder as Word (.doc) or Google doc format, not PDF.

Instructions

Abstracts and acknowledgments will be posted to the Bren website on your individual project pages and linked to the digital event program.

  • Upload your abstract and acknowledgments in a single file to this Box folder.
  • Include your group name in the file name.
  • Word (.doc) or Google doc format preferred, not PDF (must be copy & paste-able).

Abstract instructions:

  • The abstract is a one-paragraph brief summary of the Capstone Project, meant for a non-technical audience. The length of the abstract should be roughly 200 words. It can be the same as the one in your Technical Documentation.
  • If your project title has changed, please include the new title in the abstract.
  • Your advisor must approve the final abstract and any title updates before submission.

Acknowledgments instructions:

  • The acknowledgements should include advisors, professionals, organizations, funding sources, etc. that assisted the Capstone Project.
  • Each acknowledgment should include the person’s name, title (if known), and affiliation or organization.
  • You should obtain authorization from each person or party being acknowledged that their names can be included in the abstract.
  • Be consistent when listing your acknowledgments. You can list several people within an organization. Alphabetical order is preferred if listing several people in the same grouping.
    • Example 1: Joan Dudney, Assistant Professor, Bren School
    • Example 2: Bren School: Max Czapanskiy, Assistant Teaching Professor; Roland Geyer, Professor; Ruth Oliver, Assistant Professor
    • Example 3: The Nature Conservancy: Kelly Easterday, Heather Gately, Moses Katkowski, Diego Ortiz, Dr. Mark Reynolds, and Dr. Rae Wynn-Grant
Tip: You can view Bren faculty titles here. Also, if you have an email from someone, you may find their title in their email signature.


🎤 Prepare mock presentation and Q&A

When? Due by next class Wednesday, May 21.

How? Add slides to shared drive.

Instructions
  • Assess or incorporate the feedback you received today and streamline your presentation. Iterate with your faculty advisor, TA, instructor, as needed.
  • You got this! Practice is everything!

In addition, next week you’ll practice answering questions a bit more. Questions during final presentations don’t tend to be as technical as questions during faculty reviews, but you should still be ready to answer about any details in your project.

  • Review this presentation about best practices to answer questions. Especially the “dos” and “don’ts”
  • Identify 4 - 5 bins that you expect questions to fall into (e.g. data management, statistical analyses, working with a client). Write them down.
  • Brainstorm who would be most appropriate to respond to questions in each bin.
  • Write down 2 - 3 questions in each bin that you might expect (and/or are nervous of getting) during your presentation
  • Prepare, if necessary, any extra slides you might need during your Q&A.
Make your best effort so that everyone in your team gets a chance to answer something. Specially the team members who are not presenting.


📊 Complete data archival

When? Due on Friday, May 23 at 5 PM.

How? Submit data’s DOI or explain why there is no data archival using this Google form.

Instructions

Friday, May 23 is the final due date to archive your capstone project data. This is an academic requirement.

Use this week and next to:

  1. Discuss with your advisor or client what data (if any) should be archived as part of the project deliverables.
  2. Read through the Archiving and Preserving Your Data information by the Library RDS team for detailed guidelines about what to archive and the submission process to Dryad.
  3. If necessary, make an appointment with the RDS team (rds@library.ucsb.edu) to discuss archival of data associated with your capstone project.
When you submit data to Dryad (recommended repository) the data archival process won’t be complete yet, as your submission might need to be revised. However, you will get a DOI associated with your data. To fulfill the data archival requirement, you must submit your data’s DOI by Friday, May 23. If you are not archiving any data related to your capstone project, you must briefly explain why that is the case.


💥 Keep implementing your project!

Schedule for next class

The class will be divided in two blocks from 1:00 to 2:30 and from 2:30 to 4:00. Each team will present and provide feedback to other teams as follows:

Your theam should work on their project outside of their “presentation block”. The following rooms are reserved for you so you have a dedicated workspace during our usual class time. You’re welcome to use other places to work.